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Event Agreement

This Event Contract was prepared for:

Contract Date:

Event Start Date:

Deposit:

Total Event Cost (including deposit):

Additional Details:

Payment: All checks are payable to: Overcoming Obstacles Ministries, 1402 S Louisiana St. Grandview, TX 76050. You are welcome to mail payment checks ahead of time or on the day of the event, or you can hand the check to our team onsite. Thank you!

Thank you for partnering with Overcoming Obstacles!

We are excited to work with you on this event!

Please complete the following information and sign the agreement at the bottom of this page. Once this document is submitted, you'll receive an email with the link/password to our Welcome Package, and we will be in touch to coordinate all remaining details. Thank you!

Event Name: Contact Name:

Contact Email Address: Contact Phone Number (if possible, please input a cell phone number for main event coordinator that can receive text messages):

Event Address:

Event Date(s): Start Time: End Time:

Participant Age Range:

Anticipated Number of Participants:

Set up notes: Depending on which of our courses will be at your event, setup/course build can take anywhere from 2-4 hours. If your preference is to build the same day your event starts, please provide plenty of buffer time for the team to build and then be ready for the start of the event. We are also typically able to come the day before an event to build the course and have it ready to go if that works well with your schedule/venue. If there are any questions on ideal setup/teardown timeframes, please feel free to get in touch with us!

Set-up Date: Set-up Time:

Break-down Date: Break-down Time:

Please briefly describe your vision for the event:

Any special requests or notes?:

Does your event/organization require a Certificate of Insurance?

YesNoUnsure

Important Set-up / Break-down Notes:

Some of our equipment is EXTREMELY heavy and requires extra help for the 2 ½ - 4 hour set up and the 1 ½ - 2 hour break down. We prefer setting up indoors if possible (depending on event and course being used), but outdoor is not a problem. Double doors are required for an indoor set up. Please remove the middle bar and ensure there is sufficient lighting before arrival.

Our courses work best with the floor size of a full gym (somewhere around 84' x 50'); however, this is not a requirement. Our equipment is flexible enough to make a lot of different spaces work, and we can condense and/or expand our setup to create an ideal setup for your event.

We depend on volunteer help to make these builds possible and to keep costs as low as we can. If you can provide a volunteer team to help with the build, please indicate below. If you're unable to or would prefer not to provide a volunteer team, we also offer an option for us to bring in a build crew for an additional cost. Please indicate below if that would be your preference.

Build Team Preference:

NO ADDITIONAL CHARGE: we will provide at least 8 extra, able-bodied MEN (18 years old or older and able to lift 40 lbs above their head), plus any available women and teens to assist with set up and break down, from start to finish. (***Pro tip: make the build easy by asking a local high school varsity sports team or college team to help in exchange for volunteer hours!) Volunteers should arrive 15 minutes early to go over the set up game plan before we begin.

ADDITIONAL $1,750 CHARGE: Overcoming Obstacles will provide the set-up/break-down team. NOTE: A minimum of 1 month lead time is required to allow us time to find and hire a crew

Final Logistics / Volunteer Notes:

VOLUNTEERS during the Event: 4 adult volunteer spotters are necessary. Spotting is not hard.

MERCHANDISE: We may have merchandise available for purchase depending on the event/location/course utilized. We typically request two 8-ft tables for setting up these items.

SOUND: Please provide a sound system with a wireless handheld microphone, as we do not carry our own.

PAYMENT: Final payment for events is due on the day of the event or the final day of a multi-day event. A check can either be handed to our team onsite, or it can be mailed to the address listed above. If a payment is to be mailed, please inform our team ahead of time. If payment is not received by the final day of the event, a $250 late fee will be assessed (we rely heavily on these honorariums to be made in a timely manner in order for our ministry to operate). Thank you!

RELEASE FORMS: Please indicate your preference below on handling release forms for participants

Our organization holds sufficient liability or umbrella insurance coverage for this type of event. We are willing to assume responsibility for any injuries resulting from the athletic nature of this event

We will utilize the waiver/liability release provided by Overcoming Obstacles (can be either printed and signed or signed electronically) and ensure all individuals fill out this form before participating

Important note if utilizing the Overcoming Obstacles waiver/release: The waiver can be found at https://obstacleminstry.com/waiver and can be filled out there or printed from there and provided as a physical copy to participants. If filled out online, participants should receive a confirmation email that they can show at check-in. If they don't receive an email, please have them check their 'spam' folders, or re-submit the form, as it's possible they mistyped their email address. They can also fill the waiver out and show the confirmation screen in their browser at check-in.

Cancellation Policies

Deposits are non-refundable. If event is canceled less than one month before event date, total cost must be paid in full.

If Overcoming Obstacles is forced to cancel the event, you will be entitled to a full refund of all money paid, including deposit.

If weather or other unforeseen circumstances were to occur, then both parties will work to reschedule the event. If it is not possible to reschedule, then a full refund will be given.

I/We have read this agreement and hereby accept the stated policies and requirements.

If necessary, Overcoming Obstacles reserves the right to re-negotiate the terms of this contract with the signer.

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Signed by Jared Greer
Signed On: October 22, 2025

Timestamp

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January 17, 2024 7:50 pm CST

Event Agreement Uploaded by Jared Greer - jared@obstacleministry.com IP 72.222.81.177

September 11, 2024 10:09 am CST

Jon Stem - jon@obstacleministry.com added by Jared Greer - jared@obstacleministry.com as a CC'd Recipient Ip: 72.222.81.177

September 11, 2024 10:09 am CST

Jared Greer - jared@obstacleministry.com added by Jared Greer - jared@obstacleministry.com as a CC'd Recipient Ip: 72.222.81.177

September 19, 2024 3:21 pm CST

Jon Stem - jon@obstacleministry.com added by Jared Greer - jared@obstacleministry.com as a CC'd Recipient Ip: 72.222.81.177

September 19, 2024 3:21 pm CST

Jared Greer - jared@obstacleministry.com added by Jared Greer - jared@obstacleministry.com as a CC'd Recipient Ip: 72.222.81.177

October 11, 2024 3:28 pm CST

Jon Stem - jon@obstacleministry.com added by Jared Greer - jared@obstacleministry.com as a CC'd Recipient Ip: 184.189.60.197

October 11, 2024 3:28 pm CST

Jared Greer - jared@obstacleministry.com added by Jared Greer - jared@obstacleministry.com as a CC'd Recipient Ip: 184.189.60.197

October 11, 2024 3:28 pm CST