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Event Agreement

This Event Contract was prepared for:

Contract Date:

Event Date(s):

Deposit:

Total Event Cost:

Additional Details:

Payment: All checks are payable to: Overcoming Obstacles Ministries, 1402 S Louisiana St. Grandview, TX 76050

Thank you for partnering with Overcoming Obstacles!

We are excited to work with you on this event!

Please complete the following information and sign the agreement at the bottom of this page:

Event Name: Contact Name:

Contact Email Address: Contact Phone Number:

Event Address:

Event Date(s): Start Time: End Time:

Participant Age Range:

Anticipated Number of Participants:

Set-up Date: Set-up Time:

Break-down Date: Break-down Time:

Please briefly describe your vision for the event:

Any special requests or notes?:

Important Set-up / Break-down Notes:

Some of our equipment is EXTREMELY heavy and requires extra help for the 2 ½ - 3 hour set up and the 1 ½ - 2 hour break down. We prefer setting up indoors if possible (depending on event and course being used), but outdoor is not a problem. Double doors are required for an indoor set up. Please remove the middle bar and ensure there is sufficient lighting before arrival.

We depend on volunteer help to make these builds possible and to keep costs as low as we can. If you can provide a volunteer team to help with the build, please indicate below. If you're unable to or would prefer not to provide a volunteer team, we also offer an option for us to bring in a build crew for an additional cost. Please indicate below if that would be your preference.

Build Team Preference:

NO ADDITIONAL CHARGE: we will provide at least 8 extra, able-bodied MEN (18 years old or older and able to lift 40 lbs above their head), plus any available women and teens to assist with set up and break down, from start to finish. (***Pro tip: make the build easy by asking a local high school varsity sports team or college team to help in exchange for volunteer hours!) Volunteers should arrive 15 minutes early to go over the set up game plan before we begin.

ADDITIONAL $1,750 CHARGE: Overcoming Obstacles will provide the set-up/break-down team. NOTE: A minimum of 1 month lead time is required to allow us time to find and hire a crew

Final Logistics / Volunteer Notes:

VOLUNTEERS during the Event: 4 adult volunteer spotters are necessary. Spotting is not hard.

MERCHANDISE: We may have merchandise available for purchase depending on the event/location/course utilized. We typically request two 8-ft tables for setting up these items.

SOUND: Please provide a sound system with a wireless handheld microphone, as we do not carry our own.

RELEASE FORMS: Please indicate your preference below on handling release forms for volunteers

Our organization holds sufficient liability or umbrella insurance coverage for this type of event. We are willing to assume responsibility for any injuries resulting from the athletic nature of this event

We will utilize the waiver/liability release provided by Overcoming Obstacles (can be either printed and signed or signed electronically) and ensure all individuals fill out this form before participating

Cancellation Policies

Deposits are non-refundable. If event is canceled less than one month before event date, total cost must be paid in full.

If Overcoming Obstacles is forced to cancel the event, you will be entitled to a full refund of all money paid, including deposit.

If weather or other unforeseen circumstances were to occur, then both parties will work to reschedule the event. If it is not possible to reschedule, then a full refund will be given.

I/We have read this agreement and hereby accept the stated policies and requirements.

If necessary, Overcoming Obstacles reserves the right to re-negotiate the terms of this contract with the signer.

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Signed by Jared Greer
Signed On: January 19, 2024

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January 17, 2024 7:50 pm CDT

Event Agreement Uploaded by Jared Greer - jared@obstacleministry.com IP 162.120.130.162