We’d love to hear from you!

Whether you’re booking an event or just have a few questions to ask, please fill out the form below! We would love to talk with you!

WHAT TO EXPECT / EVENT DETAILS

After booking your event, we’ll work with you to create the event you’re envisioning. Along the way, we will communicate details, paperwork, provide graphics, and help you with best-practices for promotion and administration.

At Overcoming Obstacles, we employ a small team and bring a small crew on our trips. We ask that at every event, our hosts be willing to supply the following:

  • 6 – 10 people for set up of the course (we will work with you to schedule this)
  • 6 – 10 people to help our team monitor obstacles during event
  • 1 person to register participants and get waivers signed
  • 6 – 10 people for breakdown of the course and loading the trailer
  • A table for Overcoming Obstacles merchandise
  • A sound system
  • Backup location indoors (in case of bad weather) if the event is scheduled for outside
  • Hotel rooms for crew
Event Planning Timeline
Send in the booking form above, and we’ll get back to you as soon as possible to discuss your event vision and how we can partner with you, answer any questions you may have, and get your date locked in.

We’ll send you some fun paperwork that will help us iron out the logistical details. Once these are filled out, you’ll receive an email with our Welcome Package.

Once your forms are filled out, you’ll receive an email with a link & password to our Welcome Package page. This page will contain a bunch of information along with promo graphics that will help you promote your event. We’ll also be in touch to make sure other logistics are fully covered: waivers, course build/teardown, event schedule, desired presentations, etc.

Our team will arrive for your event, and we’ll do our absolute best to make sure your event is the BEST it can possibly be!

FAQs

Typically an ideal event space would be the size of an average gym floor – somewhere around 84′ x 50′.

Our smaller courses could fit well in a space around 60′ x 50′. 

There is flexibility within that as well – but those dimensions provide a great flow.

Height-wise, for the Next Level and Indoor/Outdoor Courses, ceiling height would need to be a minimum of 16′, but preferably 19′ or higher. For the Outdoor course, ceiling height (if placed under a canopy or pavilion, etc.) could be as low as 12′ for the 10′ wall option, or 15′ with the 14′ wall extension option. 

This answer is highly dependent on the type of experience/event.

We have done events with hundreds of people on the courses at a time. These events flow more like a “carnival” feel rather than running a full course obstacle-by-obstacle.

At other events, we have smaller groups rotate through the course at pre-determined times.

There are a variety of options to make the event flow extremely well for almost any size of group.

Ninja can be strenuous!

This answer also depends on the flow/structure of the event and the type of group.

Typically, anywhere from 1 1/2 – 2 1/2 hours for each obstacle session works very well.

Smaller groups can rotate through the course easily in 45 minutes to an hour.

We’ve done obstacle experiences anywhere from 30 minutes to 3 hours, and at the end of the day, it’s highly flexible based on your vision for the event.

We work hard to have a wide variety of obstacle difficulties.

Some obstacles are harder and will provide a fun challenge to your most athletic attendees.

Some obstacles are easier and more fun than they are challenging. There will be something for everyone, and we do our best to help people achieve more than they thought they could! That’s one of the coolest things to witness!

Most of the time, we send a couple people from our team to facilitate building, leading the event, and breakdown. However, depending on the course used, we would need anywhere from 4-8 volunteers to help with these various elements.

We do offer an option where an extra payment can be made for us to provide the entire build/breakdown team if a host is unable to provide any volunteers.

Our goal, however, is to keep these experiences as inexpensive as possible for churches and schools, so we typically love to utilize volunteer help.

We love to say “the more, the merrier” :)

A minimum of 4-8 depending on the course is great, but more is always helpful.

There are a lot of pieces to the course – of varying sizes and weights – to be hauled in and out of the trailers.

Granted, the more volunteers you have, there will be times where some people end up observing instead of doing things hands on, but there will be other times where we need all hands on deck and they can jump in and help with different elements.

In any of these cases, our team will work with you and/or your team to figure out the best possible option to move forward – whether that’s canceling or rescheduling your event.

Yes, once everything is confirmed, we do ask for a $500 deposit to lock in your event dates. Final event cost is not due until the day of the event.